Scheduling a Remote Class Session in Google Meet

Google Meet is an online application that facilitates live online meetings with video, audio and screen-sharing. This article will show you how to get started using Meet to host a live session with your students for a class. Google Meet is one of the apps that comes with your institutional email account.

Scheduling

When planning to use Meet ahead of time, start by setting it up in your Google calendar. Get to calendar by logging in to your school email and clicking Calendar under the Google Apps icon, or just log in directly to your calendar at calendar.google.com.

Google apps menu with an arrow pointing to the Calendar app

In calendar, click in the box for the day you want to schedule the meet for, just like adding any other kind of event to your calendar. The event window will open. In the new event window, click "Add video conferencing."

Screen detail showing the meeting detail screen with an arrow pointing at the video conferencing menu link

Under video conferencing, you can add "Google Meet" to your calendar event.

The conferencing window showing Google Meet as an option to add

Once added, you'll see a "Join with Google Meet" button. Click on this button to join or start the meeting.

Detail showing just the "Join with Google Meet" button

Make sure to invite your student using the Add guests search box. If you don't know student's emails, you can type their names in just as you can when searching for recipients to an email.

If you want to send others the meeting info, click the "Copy conference info" icon to copy the information to your computer clipboard.

Arrow pointing to the conference info icon

Next to the conference info icon is a gear icon. Cilck this icon to adjust the meeting settings.

Arrow pointing at the settings ("gear") icon

Don't forget to invite your guests to the meeting by adding their names in the "Add guests" field.

Detail from the event details page with an arrow pointing to the guests field

Once added, students will appear on your guest list.

A detail showing that two guests have been added to the meeting

Click Save at the bottom of the window to add the event to your calendar.

The "Save" link from the even details screen

The invite window will open. Click "Send" to send invitations to the session to all your students.

The send invitation emails window

You'll return to your calendar with your new Meet session on your calendar under the date you selected.

Calendar detail showing the event appearing on a specific date

Your students will receive an invitation in their email from you for the session. Make sure they know to click Yes on the invitation to add it to their calendars.

Detail from an email to a guest showing where you can confirm it on your calendar

Joining

Once your session is scheduled, there are multiple ways to join it at the set time. For example, you can go to the Meet app in the Google Apps menu on your school email page.

Google apps window again with an arrow pointing at the Meet app

On the Google Meet page, you can start a new meeting or enter the meeting code for your existing meeting to join it.

Detail from the Meet home page with an arrow pointing to the field where you can enter your meeting code

You can also join from the calendar event. The calendar event gives both the full meeting link and a link to join from a phone in audio only mode - especially useful if you or your students are having an issue with Internet connectivity.

Details window from the calendar showing the meeting info