SCC Faculty Knowledge BaseAcademicGoogle Tools MeetScheduling a Remote Class Session in Google Meet

Scheduling a Remote Class Session in Google Meet

Google Meet is an online application that facilitates live online meetings with video, audio and screen-sharing. This article will show you how to get started using Meet to host a live session with your students for a class. Google Meet is one of the apps that comes with your institutional email account.

Scheduling

When planning to use Meet ahead of time, start by setting it up in your Google calendar. Get to calendar by logging in to your school email and clicking Calendar under the Google Apps icon, or just log in directly to your calendar at calendar.google.com.

Inbox (18) - robertl@shawneecc.edu - Shawnee Community College Mail - Mozilla Firefox

In calendar, click in the box for the day you want to schedule the meet for, just like adding any other kind of event to your calendar. The event window will open. In the new event window, click More options.

Shawnee Community College - Calendar - March 2020 - Mozilla Firefox

On the event details page, fill out all the necessary information for the session, including date and time. (make sure the "All day" setting is not checked.) In addition to these basic details, make sure that you select Google Meet under Add conferencing.

Shawnee Community College - Calendar - Event details - Mozilla Firefox

Make sure to invite your student using the Add guests search box. If you don't know student's emails, you can type their names in just as you can when searching for recipients to an email.

Shawnee Community College - Calendar - Event details - Mozilla Firefox

Once added, students will appear on your guest list.

Shawnee Community College - Calendar - Event details - Mozilla Firefox

Click Save at the top of the page to add the event to your calendar.

Shawnee Community College - Calendar - Event details - Mozilla Firefox

The invite window will open. Click Send again to send invitations to the session to all your students.

Shawnee Community College - Calendar - Event details - Mozilla Firefox

You'll return to your calendar with your new Meet session on your calendar under the date you selected.

Shawnee Community College - Calendar - March 2020 - Mozilla Firefox

Your students will receive an invitation in their email from you for the session. Make sure they know to click Yes on the invitation to add it to their calendars.

Invitation: Week 3 lecture @ Sun Mar 8, 2020 10am - 11am (CDT) (syl@shawneecc.edu) - syl@shawneecc.edu - Shawnee Community College Mail - Mozilla Firefox (Private Browsing)

Joining

Once your session is scheduled, there are multiple ways to join it at the set time. For example, you can go to the Meet app in the Google Apps menu on your school email page.

Inbox (21) - robertl@shawneecc.edu - Shawnee Community College Mail - Mozilla Firefox

On the Google Meet page, you'll see a list and links to all sessions scheduled that day. Click the link to open the session at the scheduled time.

Meet - Mozilla Firefox

You can also join by clicking on the calendar event. The calendar event gives both the full meeting link and a link to join from a phone in audio only mode - especially useful if you or your students are having an issue with Internet connectivity.

Shawnee Community College - Calendar - March 2020 - Mozilla Firefox